ETP Transmission AB Privacy Policy

We protect your privacy. This policy helps you understand how ETP Transmission AB collects, processes and shares your personal data.  You also get information about your rights in this regard and how you can proceed to enforce your rights.

What data are we collecting?

We collect and store different types of data about you that you or your employer/contractor has provided us with in your/their contact with us:

- Personal data processed to enable you to get access to our full product range

such as username, password and contact information (name, e-mail address, phone number and organisation information). We also have information about what products you have bought and other information you, or your employer (or contractor), provide us with by sending an e-mail, or in contacts with our sales team.

- Personal data processed for marketing activities and offers

such as e-mail, place of work and other contact information. This personal data has been collected from you in connection to (i) you/your employee applying for an account to get our full product range (ii) you coming into contact with us in another way, or (iii) you register for newsletters and press releases.

- Personal data processed when you apply for a job at ETP Transmission

We process the personal data you provide to us in your application. Such data includes name, personal identification number, address, phone number, e-mail address, image (if any), education, education grades, work testimonial, professional experience and other information that you provide about yourself in your application.

- Personal data processed when you visit our website

This is information we learn about you from your visit to our website. We store the following traffic data: the IP address from which you access the Internet, cookie id, the date and time, the Internet address of the website from which you linked directly to our site, the name of the file or the words that you searched, and the browser used to access our site. We may use this information to assess the number of visitors to the various sections of our site and system performance, and to identify problem areas. It helps us learn about the behaviour and geographical distribution of our visitors and areas of improvements. 

- Personal data relating to employees and contractors of our suppliers

Such as name, e-mail address, work title, phone number and organisation information in order to enter into and manage agreements with suppliers and other business contacts, we process personal data about you, as representative of such organisation. This data has been provided to us by you or your employer for the described purpose.

Why and for how long are we processing your data?

To process personal data according to GDPR, there must be a so-called legal basis. We use the following legal basis when we process data about you:

1. i) To carry out our obligations and exercising our/ your rights in the field of employment
2. ii) Balance of interests. This means we have balanced our interest of using the information against your interest of privacy.

- Personal data processed to enable you to get access to our full product range

We process data about you to enable you to get customized prices and discounts as well as access to e- learning modules

Legal basis: Legitimate interests

Retention period: as long as you have a user account and 24 months after the account was closed.

- Personal data processed for marketing activities and offers

We process your data to offer and market our products to you and your organisation as well as sending newsletters and press releases.

Our interest in doing so outweighs your potential interest in not doing so in light of the potential benefits these offers mean for your organisation. However, you have the right to object to the processing of personal data for direct marketing, at any time, and we will cease immediately.

Legal basis: Legitimate interests 

Retention period: for as long as your employer or contractor has a business relationship with us and for twenty four (24) months thereafter.

- Personal data processed when you visit our website

We process personal data collected via our webpage in order for us to analyse how you use it and to improve and optimize your experience.

Our legitimate interests of processing your personal data is to give you a good user experience when visiting our web site and our commercial interest in receiving information about the visitors of our web page. If you do not want to allow the setting of cookies, you can change the settings of your browser to block cookies.

Legal basis: balance of interests

Retention period: We process data about you until you object to the processing. Retention times depend on what type of cookie is placed in your browser, you can read more about retention times for different categories of cookies in our cookie policy.

- Personal data processed when you apply for a job at ETP Transmission

We process your personal data to assess and consider different candidates and to be able to send invitations and book interviews. Our legitimate interest to process your personal data is to be able to recruit new employees to our company.

Legal basis: balance of interests.

Retention period: until the recruitment period is over

We process your personal data to exercise and protect our legal rights If we were to become subject to a claim according to the Swedish Discrimination Act.

Legal basis: to carry out our obligations and exercising our/ your rights in the field of employment

Retention period: 2 years after the application process is over to protect our rights under the Swedish Discrimination Act.

- Personal data relating to employees and contractors of our suppliers

We process personal data in your capacity as an employee or contractor of a supplier to us in order to enter into and manage agreements with such suppliers.  Our legitimate interest is to be able to administrate the agreement and to fulfill our obligations towards our suppliers (your employer or contractor).

Legal basis: balance of interests.

Retention period: during the period of time it is necessary for us to administrate the contractual relationship, exercise our rights and fulfill our commitments towards the supplier.

We also process personal data in your capacity as an employee or contractor of supplier for accounting purposes such as billing or payment of your services or products.

Legal basis: legal obligation according to the Swedish Accounting Act.

Retention period: (7) years in accordance with the Swedish Accounting Act where processing is required

Where are we transferring your data?

We may engage external partners and suppliers e.g. for IT, marketing or educational purposes. The performance of these services may entail such parties, both within and outside of the EU/EEA, obtaining access to your personal data. As a principle rule your personal data is processed within the EU/EEA. Companies which are processing personal data on behalf of us are obliged to sign an agreement with us in order to ensure a high level of protection for your personal data.

For partners and suppliers located outside the EU/EEA, additional protective measures are undertaken that ensure your rights are protected. Outside EU/EEA the GDPR does not apply, which means that you do not have the same rights and protection for your personal data that the GDPR otherwise guarantees. In order to protect your personal data, the transfer is either based on a decision by the EU Commission regarding adequate level of protection or covered by appropriate security measures.

Your rights

Knowing what data we process about you

You have, according to current law relating to personal data, the right to request information about any personal information relating to you free of charge.

Correct incorrect data and object to processing

You have the right to request that your personal data is corrected completed by providing us with correct information.

Right to erasure and limitation

You have the right to get your information erased without unnecessary delay for example if:

• the data is not needed any longer for the purpose it was collected.
• you withdraw your consent.
• You object to processing that takes place with support of our legitimate interest
• request that your information not be processed for direct marketing purposes

 You may also request to have certain processing of your personal data restricted, for example if you object to the accuracy of the data.

Data portability

If you have given your consent to the processing or if the legal basis for processing is to fulfil an agreement with you, you also have the right to receive your personal data in a machine-readable format or, if it is technically possible, to have the information transferred to a third party you indicate.

Complaints

If you think that your data is not processed according to the GDPR you have the right to submit a complaint to the Swedish authority for privacy protection (www.imy.se)

Updates of the policy

We reserve the right to change and update this policy.

How to contact us

If you would like to contact us with regards to our processing of your personal data below follows our contact information:

ETP Transmission AB

Roxtorpsgatan 22

582 73 Linköping

+ 46 13 24 71 00

info@etp.se